Apple WWDC 2013

The Apple World Wide Developer Conference is going on now. Products discussed, some new:

  • New mobile operating system
  • iOS 7
  • Mac OS upgrade
  • Mavericks
  • New MacBook Air laptops
  • Mac Pro workstation overhaul

Media Coverage

TechCrunch
Live From Apple’s WWDC 2013 Keynote
PC Magazine
Apple’s WWDC Reveals: What They’re Saying
CNET
Apple WWDC 2013 live blog
Wall Street Journal
Live Recap: Apple’s WWDC Keynote
 

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Circadian rhythm and business process

Scheduling > Messaging

Scheduling is greater than messaging

Business processes now these days make me think of the term circadian when you contrast and compare it to the word rhythm. When I checked my Webster’s New World Dictionary just now it mentions the 24-hour cycle we have classified as a united defined as a day.

imageOutlook 2013 icon in desktop mode on Windows 8 [Professional]

 

 

 

This is why scheduling and messaging are so important when it comes to technology and applications.

imageMessaging and Mail apps on the Start menu in Windows 8

 

 

 

In the Outlook [MSFT] world, at least, the following rules apply:

E-mail

Scheduling

Calendar; your daily appointments. Tasks; events that need to be done but may not have a hard and fast start or finish. It’s not a meeting or appointment where you have to block off time to let people know. Operating systems [Linux/Mac/UNIX/Windows] on top of everything in Outlook and the server Exchange or other source [3rd party] have scheduling as well. Outlook should handle all the stuff on the client side so an end-user should never need to know scheduling on the server. But Outlook will retrieve information from the email server (e.g. Exchange, SunOS, Webmail). Sometimes it’s easier to go with a web browser approach if you don’t need all the rich features.

Messaging

Electronic mail; or as some call it, e-mail (email); depending on your preference, is simply the way you open, read, and dispose of [delete] the

Performance

Outlook handles both. But Outlook also handles a lot. I like to promote Outlook but only because it has such a robust [many] set of business features on the client side it’s a good sell. The negative, however, is that it’s a major performance bottleneck in terms of resource consumption. The workaround, technically, is to simply exit Outlook and free up resources.

You may ask “why didn’t you put messaging (email) first?”

Simple, e-mail is less important over the course of time. And the more you have the less important they become.

Referring to my point earlier, the web browser approach is sometimes a good workaround. You may save a hardware [memory] upgrade purchase.

Summary

Tips
  • Scheduling is more important than email.
  • Operating system and the computer [hardware] also handle scheduling.
  • Email is like snail mail. Short lived, ephemeral.
  • Leverage email clients, such as Outlook, to schedule certain tasks or appointments.
  • Set hard dates on deliverables by using alerts.
  • Don’t live in email. Close it when you won’t be using it. Free up resources.
Final summary
  1. Schedule
  2. Message
  3. Presence

One final tip: use an instant messaging client (e.g. Lync) if you close email and set your presence to available. Windows 8 also has built-in messaging app. Outlook also has SMS (text) integration for your phone so you can pull texts from your phone into Outlook. Check Outlook help for more.

Self-help

If you search http://support.microsoft.com for troubleshooting outlook that should give you a good start on

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Outlook 2013 RT

Technology news related to electronic mail on ARM [chip] touch devices.

[MSFT] Office News
Outlook 2013 RT Coming to Windows RT Tablets as part of Windows 8.1 Update

Applies mainly to the touch devices. Those being the [Microsoft] proprietary Surface RT (not Surface Pro) or [3rd party] ARM devices running Windows RT.

Surface Pro (AMD/Intel) should [in theory] allow it. Haven’t checked to see if it’s free or there’s a cost.

On my Dell desktop at home running Windows 8 Professional, even with OneNote 2013 RT installed, I can still use the legacy OneNote 2013 [desktop] version installed with the Click to Run digital distribution of Microsoft Office 2013 via Office 365 Home Premium.

The biggest advantage to having an Outlook 2013 RT will be more intuitive, modern, touch user interface.

Good news for Outlook users with touch devices, such as tablets running Windows 8. I’m not sure about modern MS Office for Mac equivalent for iPads. They do have a Mac version of Office but I’m not sure about the metro UI.

Outlook Perspectives

image

Outlook Favorites is probably the most useful feature I’ve found in Outlook especially if you have multiple accounts and a lot of rules. And I mean A LOT of rules. I have so many rules I don’t know how many, don’t know how to count them, and don’t care. Mainly because of my use of Search folders, also critical for my email survival, if you will.

The nice thing is that you can add/delete them pretty easily. I’ll address how to add them later in this post but for now, here’s how you delete Favorites in Outlook:

image

Clicking on Remove from Favorites takes it off the Favorites sub-pane but you’ll still have the folder. So it’s just a place for shortcuts, basically.

The last rule, I just recently created, is one called Important Mail, shown here:

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***IMPORTANT***: Do NOT use outlook.exe /cleanrules until you export your rules. I’m not sure if the 2013 version of Outlook handles any kind of auto-backup of rules but from my experience it’s important. Especially when it’s a common troubleshooting step used in your organization. Basically, if you use Outlook at work, back ‘em up! But it’s good to backup rules anytime, for obvious (backup) reasons (backup).

Click on the Manage Rules & Alerts… command found under the Rules sub-menu under the Home tab

image

In the Rules and Alerts dialog box click Options:

image

Click Export Rules…

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Name it the default, just for a test run:

image

Save in the default location

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Now that the rules are backed up, put that feather in your cap for when someone asks you to do /cleanrules. Just in case you forget to back them up, you should have that there for risk management purposes.

Now that Rules backup is out of the way, it’s pretty simple to create the Search folder I added to Favorites:

Under the Folder tab click New Search Folder:

image

Click on Important Mail and click the OK button

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You should now have it under Search Folders in the left pane:

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Drag that up into the Favorites section of the left navigation pane by clicking on Important Mail and dragging it up to the Favorites area until you get it in between [the folders] where you need it to go:

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Once you have it there then release the left mouse button (primary button for you lefties out there).

For more information on Outlook favorites, rules, and search folders look it up in Outlook Help by pressing F1 or clicking on the question mark in the upper right:

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